Managed Power BI: Your fractional BI team, without the hire.
SaaS finance and RevOps teams use us as their fractional BI function — one monthly retainer covers dashboards, data pipelines, month-end automation, and investor reporting. From $5K/month for 100 hours, or $8K/month for 160 hours. Includes a named analyst, a 2-business-day SLA on change requests, and a strategic advisor who joins your ops and board prep calls.
Trusted by teams across 15+ countries
Impact & Key Performance Indicators
The numbers we deliver for SaaS finance and RevOps leaders on managed retainers.
8 → 2
Days to close month-end
14
Days to first live dashboard
2 BD
SLA on change requests
12+
SaaS finance stacks shipped
What "managed" actually means
One monthly rate covers every layer — model, pipeline, report, governance — so your finance team never has to wonder who owns what.
Your dashboards evolve with your business. When pricing changes, when you add a new product line, when a new investor asks for a specific slice, we update the model, not just the view.
Pipelines stay green. We monitor every source (Salesforce, Stripe, NetSuite, HubSpot) and fix breaks before your team sees a blank chart.
Month-end is automated. Journal entry exports, consolidation packs, board summary — your close drops from 8 days to 2.
What's included in every retainer
Our Offerings
Executive dashboards
Board-ready views for CFO, CEO, and investors. ARR, NRR, CAC, runway, cohort retention — refreshed nightly.
Built for 50-200 person SaaS
Revenue $10M-$100M ARR
Enough data volume to matter, not enough to justify a 5-person in-house BI team. You've outgrown spreadsheets and a single analyst can't scale with your board's information needs. This is our exact sweet spot — we've built the managed BI function 12+ times at this revenue band.
Finance or RevOps-led
Your buyer is a CFO, VP RevOps, or Head of Finance — not an IT director. You care about ARR cohorts, NRR, runway accuracy, and whether your board deck numbers reconcile with NetSuite. We speak that language natively and ship dashboards your CFO actually trusts.
Stack: Stripe, Salesforce/HubSpot, NetSuite/QuickBooks
We've built this exact integration combination 12+ times. Cohort payback from Salesforce opportunities joined to Stripe invoices joined to NetSuite consolidated revenue — works out of the box on our managed retainer. Your team doesn't need to map the joins.
Live in the first 30 days
Every managed retainer starts with dashboards finance leaders can read without explanation. Here's the shape of what goes live in weeks 2-3.
Four reasons finance leaders pick us
You've outgrown spreadsheets. A full-time BI hire is premature. Here's what we give you that a freelance consultant can't.
Accountability: one strategic advisor, one named analyst
Not a rotating pool. The same people show up every engagement and own your stack end-to-end.
2-business-day SLA on change requests
Written into the contract, not marketing copy. Change requests don't sit in a queue for a week.
Pipelines included, not billed hourly
Your ETL breaks don't blow your budget. Pipeline monitoring, fixes, and source changes are baked into the retainer.
Proven across SaaS and services
Fortivis, BDI Agency, TransVirtual, and a financial services client are the proof. Four very different companies, one playbook.
A 30-day start, then steady-state
First dashboard live in 14-21 days. Pipelines and governance by week 4. Then a rhythm that scales with you.
Week 1 — Discovery
Stack audit, KPI definition, data source inventory. One 90-minute session with your finance and RevOps leads.
Week 2-3 — First dashboard live
ARR, NRR, runway, cohort retention on your data. Board-ready. Iterated with you in a shared Slack channel.
Week 4 — Pipelines & governance
Automated refreshes, row-level security, break alerts. You get Slack-channel comms on every source.
Ongoing — Monthly advisory
Two-week sprints. Change requests via shared board. Quarterly strategic review with the CFO.
Managed Power BI retainer pricing
Three tiers. Pick what fits your team size and dashboard volume. All retainers include a named senior analyst and are month-to-month — no annual lock-in.
Starter
per month
Your most important dashboard — always accurate, never broken. Right for teams with one critical report that leadership depends on.
- Board meeting Monday? Your dashboard refreshed Sunday night
- We catch broken pipelines before you do — alerts, not surprises
- Named analyst who knows your model — no re-explaining context
- Monthly 30-min call: we flag anything drifting in your data
- 2-business-day fix SLA — written down, not promised verbally
- Month-to-month — pause or cancel anytime, no penalty
Growth
per month
BI as a team capability, not a one-time build. Your BI footprint grows each quarter without hiring or managing a headcount.
- 3 dashboards in continuous health — sales, finance, ops all reliable
- One new dashboard shipped each quarter — scope expands as you scale
- Urgent ask before a board meeting? Handled same day (1BD SLA)
- Direct Slack channel — not a ticket queue, a conversation
- Quarterly model audit: we flag drift, stale fields, and emerging gaps
- No lock-in — month-to-month, full model hand-off if you leave
Scale
per month
A senior BI analyst embedded in your business. No scope cap, no handoffs, no ramp time — about ⅓ the cost of a full-time hire.
- No scope limit — new source, new KPI, new stakeholder → handled
- Same-day response: board sprint, investor prep, ad hoc analysis
- Real-time monitoring — Salesforce sync lags before anyone notices
- Monthly exec review — we arrive with observations, not just status
- Direct line to the analyst who built your model — no handoffs, ever
- ~⅓ cost of a full-time senior BI analyst, zero hiring risk
All prices in USD. Month-to-month — cancel any time with 30 days notice. The only published Power BI retainer competitor charges ~$1,950/mo for entry-level coverage. Our Growth tier delivers 2.3x the scope.
Wondering what this would cost you?
Answer a few questions and see an honest price range on screen — no email, no call needed.
See it in action
Real engagements. Documented outcomes.
From Four Systems to One Source of Truth
How a regulated US neurovascular device manufacturer turned siloed ERP and third-party market data into dashboards leadership trusts — with every KPI reconciled to source.
From Attribution Chaos to Marketing Clarity
How a wellness retreat discovered its Facebook ROAS was 70% higher than reported — and why a 27% revenue drop had nothing to do with ad creative.
5 Dashboards on 9 Million Orders
A full replacement of a legacy Looker extension — rebuilt in React + TypeScript with 99% fewer API calls and custom chart rendering.
What finance teams ask before signing
Further reading
Guides and insights to help you make an informed decision.
Cognos Security Model vs Power BI RLS: Side-by-Side Mapping
Map Cognos namespaces, groups, and data-level security filters to Power BI RLS and OLS - the technical guide developers need mid-Cognos-to-Power-BI migration.
Cognos to Power BI Migration Mistakes: Anti-Pattern Guide
The most common Cognos to Power BI migration mistakes: pixel-perfect paging, M:M data model gaps, skipped RLS, and underestimated retraining - explained.
Cognos to Power BI Migration Checklist: 7-Phase Guide
A phase-by-phase Cognos to Power BI migration checklist covering discovery, DAX conversion, security mapping, UAT, and cutover for mid-market data teams.
Get your BI function in 14 days.
30-min fit call. No pitch — we'll look at your current stack and tell you honestly whether we're the right move. Already on Tableau? See our migration service. Running a SaaS finance team? See Power BI for SaaS Finance.